1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can
be by the information alone or in conjunction with any other information in the data controller’s
possession or likely to come into such possession. The processing of personal data is governed by
the General Data Protection Regulation (the GDPR).
2. Who are we?
The PCC of St Mary, South Baddesley, is the data controller (contact details below). This means it
decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The PCC of St Mary, South Baddesley complies with its obligations under the GDPR by keeping
personal data up to date; by storing and destroying it securely; by not collecting or retaining
excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access
and disclosure and by ensuring that appropriate technical measures are in place to protect
personal data.
We use your personal data for the following purposes:
ï‚· To enable us to provide a voluntary service for the benefit of the public in a particular
geographical area as specified in our constitution;
ï‚· To administer membership records;
ï‚· To fundraise and promote the interests of the church;
ï‚· To manage our employees and volunteers;
ï‚· To maintain our own accounts and records (including the processing of gift aid applications);
ï‚· To inform you of news, events, activities and services running at South Baddesley Parish Church;
4. What is the legal basis for processing your personal data?
ï‚· Explicit consent of the data subject so that we can keep you informed about news, events,
activities and services and process your gift aid donations and keep you informed about diocesan
events.
ï‚· Processing is necessary for carrying out obligations under employment, social security or social
protection law, or a collective agreement;
ï‚· Processing is carried out by a not-for-profit body with a religious aim provided: the processing
relates only to members or former members (or those who have regular contact with it in
connection with those purposes); and there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other
members of the church in order to carry out a service to other church members or for purposes
connected with the church. We will only share your data with third parties outside of the parish
with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your
Parish Records” which is available from the Church of England:
http://www.lambethpalacelibrary.org/content/recordsmanagement
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which they relate; and parish registers
(baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to
your personal data:
ï‚· The right to request a copy of your personal data which the PCC of St Mary, South Baddesley
holds about you;
ï‚· The right to request that the PCC of St Mary, South Baddesley corrects any personal data if it is
found to be inaccurate or out of date;
ï‚· The right to request your personal data is erased where it is no longer necessary for the PCC of St
Mary, South Baddesley to retain such data;
ï‚· The right to withdraw your consent to the processing at any time
ï‚· The right to request that the data controller provide the data subject with his/her personal data
and where possible, to transmit that data directly to another data controller, (known as the right
to data portability), (where applicable) [Only applies where the processing is based on consent or
is necessary for the performance of a contract with the data subject and in either case the data
controller processes the data by automated means];
ï‚· The right, where there is a dispute in relation to the accuracy or processing of your personal data,
to request a restriction is placed on further processing;
ï‚· The right to object to the processing of personal data, (where applicable) [Only applies where
processing is based on legitimate interests (or the performance of a task in the public
interest/exercise of official authority); direct marketing and processing for the purposes of
scientific/historical research and statistics]
ï‚· The right to lodge a complaint with the Information Commissioner's Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection
Notice, then we will provide you with a new notice explaining this new use prior to commencing
the processing and setting out the relevant purposes and processing conditions. Where and
whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Church
Administrator at bsbbchurches@gmail.com or phone us on 01590 673484.
You can contact the Information Commissioner's Office on 0303 123 1113 or via
email https://ico.org.uk/global/contact-us/or at the Information Commissioner's Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Data Protection Consent Form